Privacy Policy
This Privacy Policy explains how Vivid Mart Digital Pvt Ltd ("we", "our", "us") collects, uses, and protects your personal information when you use our website or services.
1. Information We Collect
We may collect the following types of information:
- Personal Details: Name, email address, phone number, billing & shipping address when you create an account, place an order, or submit a form.
- Order Information: Purchase history, payment method details (processed securely via trusted payment gateways — we never store full card numbers on our servers), order preferences.
- Account Data: Username, password (encrypted), saved wishlist, profile picture if provided.
- Technical Data: IP address, browser type, device info, pages visited, cookies (see Section 7).
- Communications: Any messages you send us (support tickets, enquiries, reviews, survey responses).
2. How We Use Your Information
We use your information to:
- Process orders, deliver products, and manage payments
- Create and manage your customer account
- Send order confirmations, shipping updates, and invoice details
- Respond to your enquiries, support tickets, or feedback
- Improve our website, products, and services
- Send marketing updates, promotions, and newsletters — ONLY if you opt-in (you can unsubscribe at any time)
- Prevent fraud, abuse, and ensure security of our systems
- Comply with legal requirements
3. Data Sharing & Third Parties
We do NOT sell your personal data to anyone. We only share data with trusted partners required to deliver our services:
- Payment Processors: Razorpay, Stripe — for secure payment processing
- Logistics Partners: Courier services to deliver your orders
- Email/SMS Providers: To send transactional notifications
- Cloud Hosting: AWS/Google Cloud — secure data hosting
- Legal Authorities: When required by law or court order
4. Data Security
We take your privacy seriously. Appropriate security measures include:
- SSL/TLS encryption (HTTPS) for all data transmitted through the website
- Hashed & salted passwords using industry-standard algorithms
- Payment handling by PCI DSS compliant providers only
- Secure servers with regular security audits and backups
- Access to personal data limited to authorized staff only
5. Your Rights as a Customer
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your data (subject to any legal retention requirements)
- Object to or restrict processing of your personal data
- Withdraw marketing consent anytime
- Export your data in a portable format
To exercise any of these rights: Email us at [email protected] with your registered email. We respond within 14 business days.
6. Data Retention
We retain your personal data for as long as necessary to:
- Provide ongoing services and deliver products
- Comply with tax & accounting regulations (typically 5-7 years for invoices)
- Resolve disputes and enforce our agreements
If you close your account, we'll delete or anonymize your data within 30 days, unless retention is legally required.
7. Cookies & Tracking
Our website uses cookies (small text files) to improve your experience. Cookies enable:
- Shopping cart functionality and remembering your preferences
- Keeping you logged in across sessions
- Analytics (anonymized usage data via Google Analytics)
- Retargeting ads for products you might like
You can disable cookies in your browser settings, but parts of the website (e.g., cart, checkout) may not work properly.
8. Children's Privacy
Our services are intended for users aged 18 and older. We do not knowingly collect or solicit personal data from children under 16. If you believe a child has provided us with personal information, contact us and we will promptly delete it.
9. Policy Updates
We may update this policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date at the top. Material changes will be notified by email to registered customers.
10. Contact Us
Questions or concerns about privacy? Reach our Data Protection Officer:
Vivid Mart Digital Pvt Ltd
📞 +94 11 123 4567
📍 No. 123, Galle Road, Colombo 03, Sri Lanka